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Organizing Bank Statements for Excel

Skwad's Google Sheets integration helps you organize bank statements by category and export them to Excel for analysis, accounting, or record-keeping.

Overview​

This guide shows you how to:

  1. Import your bank statements into Skwad
  2. Categorize transactions
  3. Sync to Google Sheets
  4. Export to Excel for further analysis

Step 1: Import Your Bank Statements​

First, get your transactions into Skwad:

Option A: Upload Historical Statements​

For past statements (like previous years):

  1. Download your bank statements from your bank (usually available as OFX, QFX, or CSV)
  2. Go to Settings → Import in Skwad
  3. Upload your statements

See the detailed guide: Uploading Transactions

Option B: Sync Going Forward​

For ongoing tracking:

Set up email forwarding or bank linking so transactions automatically sync as they happen.

Step 2: Categorize Transactions​

Once transactions are in Skwad, organize them with categories:

Create Custom Categories​

  1. Go to Settings → Categories
  2. Create categories that match your needs:
    • Office Supplies
    • Travel & Meals
    • Professional Services
    • Utilities
    • Groceries
    • Personal
    • etc.

Review and Categorize Transactions​

  1. Go to your Transactions feed
  2. Filter by date range
  3. Review each transaction and assign the appropriate category
  4. Use tags for additional organization (e.g., "Business", "Personal", "Project A")

Pro tip: Use the search and filters to quickly find and categorize similar transactions in bulk.

Step 3: Sync to Google Sheets​

Once your transactions are categorized:

  1. Go to Settings → Skwads & Connections
  2. Scroll to Google Sheets
  3. Click Connect to Google to authorize Skwad
  4. Skwad will create a Google Sheet with all your transactions

Your Google Sheet will include:

  • Date
  • Description
  • Amount
  • Category
  • Account
  • Tags
  • And more...

See: Syncing to Google Sheets

Step 4: Export to Excel​

Once synced to Google Sheets, you can export to Excel:

  1. Open your Skwad Google Sheet
  2. Go to File → Download → Microsoft Excel (.xlsx)
  3. The file is now ready to use

Analyze Your Data​

In Google Sheets or Excel, you can:

  • Sort and filter by category, date, or amount
  • Create pivot tables to see spending totals by category
  • Build charts and graphs to visualize trends
  • Generate custom reports for any time period
  • Create a shareable link

Example Use Case: Organizing a Year of Statements​

Here's a complete workflow:

  1. Upload: Import all bank statements from the year
  2. Categorize: Review and assign categories to all transactions
  3. Tag: Add tags for additional organization (e.g., "Business", "Q1 2024")
  4. Sync: Connect Google Sheets and let Skwad sync your data
  5. Filter: In the sheet, filter by date range and tags as needed
  6. Organize: Sort by category to see totals
  7. Export: Download as Excel for your records or analysis

Planning Ahead​

To keep your statements organized year-round:

  1. Set up automatic syncing via email scans or bank linking
  2. Categorize as you go - Review transactions monthly
  3. Use consistent categories throughout the year
  4. Tag immediately - Mark important items when they come in
  5. Regular reviews - Check your Google Sheet quarterly

Your transactions will always be categorized and ready when you need them!

Tips for Success​

Separate Different Types of Transactions​

If you have mixed transaction types:

  • Use consistent categories to compare different trends
  • Use tags to mark different categories (e.g., "Business", "Personal", "Project")
  • Filter by tag when exporting
  • Consider using companions if sharing accounts

Use Reports for Quick Summaries​

Before exporting to Excel:

  • Use Skwad's Reports to get quick category totals
  • Verify your numbers look correct
  • Check for any uncategorized transactions

FAQ​

Can I export multiple years at once?

Yes! Your Google Sheet sync includes all transactions. Just filter by date range in the sheet to see specific years.

Do I need to keep Google Sheets connected year-round?

No, you can disconnect after exporting. But keeping it connected means your data is always ready when you need it.

Can I customize what gets exported?

The Google Sheets sync exports all transaction data. Use filters and pivot tables in Sheets/Excel to customize what you see.

What if I catch a miscategorization after exporting?

Fix it in Skwad, and the Google Sheet will automatically update. Then re-download the Excel file.

Need Help?​

Have questions about organizing your bank statements? Email us and we're happy to help.